📊 Bloomerang Database & Volunteer CRM Summary
March 27, 2026
Current billing status and the proposed upgrade to help you avoid mounting overage fees.
1. Current Billing Status (The "Overage" Problem)
You are currently on a 5,000-record tier, but you are actually hosting 8,901 records. This has triggered monthly overage charges:
January: $220.00
February: $237.00
March: $237.00
April 3rd (Estimated): $237.00+
Projected Annual Total: $8,064.45 (and rising)
Note: You can view these invoices in your database under Settings > Billing & License.
2. The Proposed Upgrade ($7,799/year)
Switching to the bundled plan is cheaper than staying on your current path with overages.
What’s Included:
Database: Up to 15,000 records (plenty of room to grow).
Volunteers: Limit increased from 250 to 1,000.
New Tools: Giving+ (Fundraising), DonorSearch Prospect View, and Mobile Video Acknowledgements.
Support: Access to Phone Support.
3. Financial Impact of Upgrading Now
If the upgrade is processed before March 31, 2026:
Item | Cost / Credit |
Immediate Prorated Cost | ~$2,096.84 (covers until Jan renewal) |
March Credit | -$237.60 (refund of this month's overage) |
Future Savings | Eliminates ~$2,200 in projected overages for the next 9 months |
Net Result | Saves money compared to the "pay-as-you-go" overage model. |
💡 Key Takeaway
Upgrading before the end of the month effectively "erases" the March overage and locks in a flat rate that is lower than your current projected annual spend. Once upgraded, the next steps would be implementing the Giving+ tools and DonorSearch.